Conference Management

The Conference Management System manages your conferencing events, ensuring that they are well planned, fully documented and competently run.

Function sheets are drawn up for each room per event. The requirements for each department and the flow of each function room is documented in detail. Integration with accommodation bookings ensures that single invoices are generated and managed via the integrated debtors system.

 

Cloud Based Technology

Allows you the option to run your system on a dedicated off-site server with remote access at all terminals over a fast internet connection.

Easy to Operate

Simple and easy to use, the calendar interface allows users to manage events or conferences effectively and as a team.

Management Controls

Control all areas of your business, from quotations to waiting lists, track deposits, invoices, debtors, refunds, commissions and more.

Auditable

More than adequate accounting features and functionality, allowing for financial information to be readily available when needed.

Do you like the features of Semper and would like to try it out?

Multiple Venues

Quickly book the required venue/s for a conference or event and control each aspect with time slot allocations. Select breakaway rooms, patios, meeting rooms, halls, churches. You choose and never have to worry about double booking again.

Effective Invoicing

Use deposit invoicing to receive interim or final payments, as well as deposit tracking to effectively monitor your confirmed or paid-for events. PDF pro-forma and final invoices are also available at the click of a button emailed directly or displayed on screen. Reference and sequential invoice numbers make it easy to track and manage any event.

Function Sheets

The function sheet records the activities required for each conference, using standard templates for easy set up and to help manage the entire process of organising. This includes the running order of the event(s), linen, tables, flowers, staff, extras, equipment required, etc.

One Semper System

Where accommodation is required during an event, add the rooms to your Reservation Management System and manage the whole process as a single unit. The integrated Point of Sale (POS) system enables you to setup POS stations for each event and automatically post charges as they occur during the event.

Easy Collaboration

Multiple users/organisers, setup crews, catering as well as the accounts department can access the event information. Correspondence documents can also be attached to any event, making it easy to share vital information.

User Monitoring

All users working on an event are monitored through a user log to ascertain who moved, changed, altered, added or updated an event. Users are accountable for their actions.

Reservations Management System & On-line Reservations

    021 300 3222
    info@semper.co.za


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